Small Business Apps That Are Total Life Savers

As a small business owner, I’ve often felt like a juggler in a circus, trying to keep multiple balls in the air at once. Thankfully, in today’s digital age, there are small business apps that act as the equivalent of extra pairs of hands, helping to catch those balls before they hit the ground.

These apps have become integral to the smooth operation of my business, from managing finances to communicating with clients and organizing projects. But with so many options out there, it can be overwhelming to know which ones are truly worth the investment of time and money.

That’s why finding the right small business apps can be a game-changer, and I’ve discovered a few that have been total life savers for me.

Key Takeaways

  • Email management and productivity tools like Boomerang for Gmail and Freshbooks can greatly improve productivity and streamline communication for small businesses.
  • Expense tracking and financial management tools, such as an expense tracking tool and time-saving automation, can save hours with invoicing, payment tracking, and end-of-year reporting.
  • Graphic design and marketing tools like Canva, Plann – Instagram Management, and Tailwind – Pinterest Marketing offer user-friendly solutions for creating engaging marketing materials and managing social media profiles.
  • Project management and collaboration tools like Asana and Dropbox can streamline project management processes and facilitate efficient file management and collaboration.

Boomerang for Gmail

Boomerang for Gmail streamlines email management, allowing me to schedule follow-up emails and status updates for more effective communication. This innovative tool helps me cross off a busy email list before even starting the day, making my email management more efficient.

With Boomerang for Gmail, I can create a professional image for recipients and ensure that my communication is productive and timely. The easy access and integration with my email platform through the Boomerang extension for Gmail have been incredibly beneficial.

It’s a valuable tool for small business email management, enabling me to manage and schedule emails efficiently, ultimately saving me time and improving my overall productivity. I appreciate how Boomerang for Gmail helps me stay on top of my email game, ensuring that important messages are never forgotten or overlooked.

It’s truly a life saver for anyone looking to optimize their email communication and productivity.


cloud based accounting software platform

I’ve been using Freshbooks for a while now, and it’s been a game-changer for my small business.

It simplifies the entire invoicing process, making it easy to create and send professional-looking invoices in minutes.

The expense tracking feature is also incredibly helpful in keeping everything organized.

Invoicing Made Easy

Freshbooks offers a time-saving invoicing and accounting app designed to simplify payment tracking and expense management for small businesses. It’s a game-changer for streamlining invoicing and payment tracking.

With Freshbooks, I can effortlessly set up recurring or one-off invoices, get paid online, and even create proposals and track hours, all in one place. The app’s user-friendly interface makes managing invoices and tracking expenses a breeze.

Come tax season, Freshbooks has my back with end-of-the-year reports and financial insights, saving me precious time and effort. This app is a vital tool for small business owners, helping us reclaim hours that used to be wasted on tedious invoicing and payment tracking.

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If you desire innovation and efficiency, Freshbooks is the answer to your invoicing needs.

Expense Tracking Tool

I discovered a time-saving expense tracking tool that has revolutionized my small business financial management. Freshbooks has been an absolute game-changer for me, and here’s why:

  • Save hours with invoicing and payment tracking
  • Set up recurring or one-off invoices and get paid online
  • Provides expense tracking and end of the year reports for tax season simplification
  • Create proposals and track hours

Freshbooks not only offers a user-friendly interface but also seamless integration with other accounting and productivity tools, making it a comprehensive solution for financial management.

With the ability to monitor cash flow, generate financial reports, and streamline billing and payment processes, Freshbooks is a must-have for any small business looking to innovate and optimize their financial operations.

Time-Saving Automation

Discovering the time-saving automation features of FreshBooks has revolutionized my small business financial management. It streamlines invoicing, payment tracking, and expense monitoring.

With its automated invoicing and payment tracking capabilities, FreshBooks saves me hours. It offers convenient online payment options and the ability to set up recurring or one-off invoices.

FreshBooks also allows me to track expenses, create proposals, and monitor hours all in one place. This comprehensive functionality has streamlined my financial management processes.

Additionally, FreshBooks simplifies tax season with end-of-year reports, making it an essential tool for small business accounting.

Real-time financial data and analytics are easily accessible, enhancing efficiency and productivity. The user-friendly interface and seamless integration with various business tools make FreshBooks a truly time-saving automation solution for small businesses seeking innovation and streamlined financial processes.


graphic design made easy

Canva is a user-friendly, cloud-based graphic design app that facilitates the effortless creation of professional-looking graphics and templates.

Canva offers a wide range of customizable templates, making it easy to create eye-catching designs for various purposes.

Users can seamlessly share their designs online or print them out, utilizing both free and paid design options.

It’s a valuable tool for small businesses, allowing for the creation of engaging images for email marketing, social media posts, and other marketing materials.

With its user-friendly interface, Canva is accessible to individuals without advanced design skills, enabling them to start from scratch or customize existing templates with ease.

As someone who appreciates innovation, I find Canva to be a game-changer for small businesses. Its versatility in creating professional graphics, ease of use, and the ability to collaborate and customize designs make it a valuable asset.

Whether it’s designing social media posts, marketing materials, or client presentations, Canva has become an indispensable tool for streamlining the design process and creating visually appealing content.


project management software platform

An indispensable tool for streamlining project management processes, Asana is a user-friendly app designed to keep projects on track and moving forward. As a small business owner, I rely on Asana to manage assignments, deadlines, and checklists, as well as to attach files and save boards for easy project creation. The real-time updates and progress tracking features make it a valuable tool for team collaboration and productivity. Here’s a breakdown of how Asana helps me stay organized and efficient:

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Feature Description Benefit
Task Management Easily assign tasks, set deadlines, and track the progress of each task. Ensures everyone is on the same page.
Collaboration Share files, feedback, and updates within the app, fostering seamless collaboration. Enhances team communication and efficiency.
Customizable Views Organize tasks and projects in list, board, or calendar view, based on preference and workflow. Allows for flexible project management.
Project Tracking Monitor the status of projects and identify potential bottlenecks or areas needing attention. Enables proactive project management.
Integration Seamlessly integrates with other apps such as Slack, Google Drive, and Dropbox for enhanced workflow. Streamlines the use of multiple tools.

With Asana, I can easily manage client workflows, personal to-do lists, and team projects, making it a must-have app for any small business striving for innovation and efficiency.


digital note taking and organization

I’ve found that Evernote is a game-changer when it comes to note-taking efficiency and simplifying organization.

The app allows me to store everything in one place and access my notes from any device, making it incredibly convenient for my small business needs.

With Evernote, I can easily jot down ideas, keep everything organized, and create a productive image for my recipients.

Note-taking Efficiency

Effortlessly organize all your notes and thoughts with Evernote, a powerful note-taking efficiency app designed to streamline your productivity. Evernote is a game-changer for capturing, organizing, and sharing information, making it an essential tool for business innovation.

Here’s why Evernote is a must-have for note-taking efficiency:

  • Store everything in one place, from random thoughts to entire books, ensuring that no idea gets lost.
  • Access your notes from any device, allowing you to jot down ideas on the go and access them later from your desktop.
  • Perfect for writing projects, from books to social media posts, helping you stay organized and productive.
  • Use tags and search functionality to find what you need quickly, saving time and boosting your efficiency.

With Evernote, note-taking becomes a seamless and efficient part of your innovative workflow.

Organization Simplified

Evernote’s seamless integration and comprehensive functionality make it an essential tool for streamlining organization and productivity, building upon the efficiency of note-taking. With Evernote, users can store everything in one place, access notes from desktop or mobile devices, and keep everything organized and easily accessible. This app allows for jotting down ideas and thoughts for later reference, making it useful for writing books or social media captions. Evernote’s functionality extends to storing random notes and books, providing a comprehensive platform for organizing information. It’s ideal for creating a productive image for recipients and can be used for various professional and personal organizational needs.

Features Benefits
Seamless integration Access notes from anywhere
Comprehensive functionality Organize information efficiently
Cross-device access Flexibility and convenience


strategic planning for future

Plann is a user-friendly Instagram management app that simplifies post scheduling, grid arrangement, and hashtag management for efficient and effective social media marketing.

  • Seamless grid arrangement: Easily shuffle images to create the perfect Instagram grid for a visually appealing profile.
  • Post scheduling made simple: Schedule posts in advance and receive notifications for easy management, ensuring a consistent and timely presence on Instagram.
  • Quick approvals feature: Save time and avoid overthinking with the option for fast approvals, streamlining the process of posting content.
  • Hassle-free hashtag management: Add and organize saved hashtags within the app, streamlining the process of creating engaging and discoverable posts.
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As a small business owner looking for innovative tools to enhance social media marketing efforts, Plann provides a user-friendly interface and convenient features to simplify the management of Instagram content. With the ability to schedule posts, curate a visually appealing grid, and efficiently manage hashtags, Plann offers a comprehensive solution for maximizing the impact of your Instagram presence.


strong tailwind during race

As a small business owner seeking to expand social media marketing beyond Instagram, Tailwind offers a comprehensive solution tailored to simplify and optimize Pinterest marketing efforts. With Tailwind, I can boost website traffic by creating a pinning schedule that maximizes visibility and engagement on Pinterest.

The ability to bulk upload pins and join tribes to share content is a game-changer, streamlining the process and expanding the reach of my business. The platform’s analytics feature provides valuable insights, allowing me to track the performance of my pins and optimize my pinning strategy for enhanced results.

What sets Tailwind apart is its focus on efficiency and effectiveness in managing Pinterest marketing campaigns. The app’s user-friendly interface and tools make it easy for me to analyze and fine-tune my approach, ultimately driving more traffic to my website and increasing brand visibility.

The free trial option is a great way to experience the benefits firsthand before committing, which demonstrates Tailwind’s confidence in its ability to deliver results. For any small business looking to harness the power of Pinterest, Tailwind is an essential tool for driving growth and success.


cloud storage and file sharing

Efficiently organizing and sharing files is essential for small businesses, and Dropbox offers a seamless solution for these needs. With Dropbox, small businesses can streamline their file management and collaboration processes. Here’s why Dropbox is a game-changer for small businesses:

  • Effortless Organization: Dropbox allows easy organization and sharing of files in folders, helping to avoid the chaos of scattered files and documents.
  • Streamlined Collaboration: It provides a platform for seamless collaboration, enabling team members to work on and share files in real time.
  • Version Control: Users can replace files for revisions without confusion, ensuring that everyone is working with the most up-to-date documents.
  • Simplified File Sharing: Dropbox allows for the sharing of large files, eliminating the need for cumbersome email attachments.

In today’s fast-paced business world, innovation is key, and Dropbox delivers just that. Its user-friendly interface and efficient file management capabilities make it a must-have tool for small businesses looking to stay organized and collaborative.


In conclusion, these small business apps are absolute game changers! They’ll revolutionize the way you run your business, making everything from communication to financial management a breeze.

Say goodbye to stress and hello to efficiency with these life-saving apps.

Don’t miss out on the opportunity to take your business to the next level with these amazing tools at your fingertips!

essential apps for small businesses